Meeting Room Policy

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Space Available

Capacity – 132 people

Dimensions - 62 ft x 32 ft

Room Features:

Capacity – 64 people

Dimensions - 38 ft x 24 ft

Room Features:

Capacity – 32 people

Dimensions - 19 ft x 24 ft

Room Features:

Capacity – 32 people

Dimensions - 19 ft x 24 ft

Room Features:

Features available for all rooms:

Rooms are available to reserve within the following hours:

Meeting rooms are available for use by residents and non-residents. A Richland Public Library (RPL) card is not required to book space.
Reservations must be made by individuals that are at least 18 years old. The individual making the reservation becomes the Responsible Party for requested reservations.
Library meeting space has been designated as a “limited public forum”. Refer to City of Richland Policy 0285 for more details.
Meeting rooms are available to all organizations engaged in educational, cultural, intellectual, charitable, advocacy, civic, or political activities. Political activities must meet the standards of RCW 42.17A.555. Events must be non-commercial in nature and may not include any solicitation or sales.
Any requested time in the meeting rooms must be open to all members of the public. Private or personal events such as birthday parties, weddings, baby showers, or similar events will not be permitted.
If the request fits within the requirements of this policy, the Library may not exclude any group based on the subject matter to be discussed or the ideas for which the group advocates.
If the public event is free to attend, there will be no charge to make the reservation. If the public event is charging an admission fee, the Library will charge the organization according to the current Fee Schedule.
Previous use of meeting rooms does not guarantee future use or priority.

Room requests are made using our online Reserve a Room Form.
Meeting rooms may be booked up to 90 days in advance.
No more than two room reservations may be held by the Responsible Party or affiliated organization at one time.
Set up and clean up time must be requested as part of the room reservation.
Filling out a room request form does not guarantee a room reservation. Monitor your email for follow-up.
If organizations are unable to use the room during their reserved time, they must let the Library know as soon as possible, and no later than 3 days from their reserved time. Responsible Parties and their affiliated organizations that are no-shows or have multiple cancellations within 3 days of the reserved time may have their meeting room privileges revoked.
Walk-in, same day meeting room requests may be made and will be assessed based on availability.

Check in and out for reservations is done at the central Service Desk of the Library. The Responsible Party must be present for check in and out of the room and must be present for the entirety of the booking. The number of individuals in attendance must be recorded and provided to Library staff upon checking out of the room.
Library staff will assist with the setup of Library provided audio-visual equipment but is unable to provide extended technical assistance during the event. The Library is not responsible for technical difficulties encountered.
Users are responsible for bringing their own laptop and any accessories needed to work with the Library's audio-visual equipment. Equipment may be tested in advance by request.
Food and non-alcoholic beverages are permitted during meeting room reservations.
Rooms must be left in the same condition they were found at the start of the reservation.
The Responsible Party will be held accountable for any violations of the meeting room policy. Violations of this policy may result in the suspension of future meeting room privileges for the Responsible Party and their affiliated organization.
All individuals attending an event in a meeting room are subject to the Library Standards of Patron Behavior, Federal, State, and Local law, and fire code requirements.

This policy governs meeting room use by the general public. Meeting room use by the Richland Public Library, Friends of the Library, and City of Richland is not governed by this policy.
Priority of meeting room use is given to the Richland Public Library, Friends of the Library, and City of Richland. RPL reserves the right to reschedule or cancel room reservations if a room is needed by one of the aforementioned entities. Advance notice will be given if a reservation needs to be rescheduled or canceled for this reason.
In the event of inclement weather or unforeseen emergencies, the Library may close. During these closure events, all meeting room reservations will be canceled. Monitor City and Library social media for updates.
The City of Richland does not endorse any activity, subject matter, or viewpoint expressed by meeting room users and organizers. No group shall state or suggest in any of its publicity that the Library or City of Richland sponsors or endorses the meeting, the group, or any set of ideas.
The Library does not aid in the promotion of any meeting room reservations.